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When you connect Google Calendar, Janet AI monitors your upcoming meetings and deploys recording bots to capture conversations. The bots join automatically and generate meeting transcripts. After each meeting, Janet AI analyzes the transcript and, if necessary, autonomously creates tickets, updates existing ones, and links everything together so your tickets stay updated.

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Meeting Detection

Janet AI scans your calendar events for:
  • Meeting URLs (Google Meet, Zoom, Microsoft Teams, and other video conferencing links)
  • Conference data embedded in calendar events
  • Attendee lists and their response status

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Full Workflow

1

Scheduled

Bot is queued to join your meeting
2

Pre-Meeting

Bot prepares to join 2 minutes before start time
3

Recording

Bot actively captures audio and video
4

Transcription

Recording is converted to searchable text with timestamps
5

AI Analysis

Janet AI reads the transcript to identify:
  • Action items that need to be tracked
  • Decisions made that affect existing tickets
  • Feature requests or bugs mentioned
  • Progress updates on ongoing work
6

Ticket Operations

Based on the analysis, Janet AI:
  • Creates new tickets for action items
  • Updates existing tickets with new information
  • Changes ticket status based on discussions
  • Links tickets to the meeting for full context
7

View

Transcript, recording, and linked tickets ready for viewing

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Ticket Linking

Every meeting shows:
  • Number of linked tickets created or updated from that meeting
  • Direct navigation to related tickets
  • Full context of what was discussed for each work item

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Sharing & Permissions

Control who can access meeting transcripts and linked tickets: View Permission: Can view transcripts, recordings, and linked tickets Admin Permission: Can manage sharing, remove meetings, and process transcripts By default, meetings are shared with attendees. Share explicitly with other team members who need access.